SAMI 2025

Date and Place

The conference will take place on January 23-25, 2025, in Stará Lesná, Slovakia. SAMI 2025 is an in-person conference with onsite presentations only.

Venue

Kontakt Wellness Hotel

Official Language

The official language of the conference is English. All the camera-ready manuscripts should be submitted in English, and presentations should be made in English. No translation is provided.

Proceedings

Each accepted paper reaching us in time will be published in the volume of proceedings that will be distributed at the registration desk.

Cancellation and Refund

Cancellation regarding registration fee is possible in written form received no later than December 30, 2024. In this case 80% of the received sum will be transferred back. No reimbursement is possible after this deadline.

Paper Presentation

All paper must be presented either in oral session or in e-poster session. If a paper, included into the proceedings, fails to be presented any way at the conference, all authors of the paper will be bar out from paper submission to conferences of the organizers in the future.

Oral Presentation
Presentations can be made by using laptop and data projector. All authors are kindly asked to take their presentation on USB drive. To present the paper it is not allowed to use own computer. Conference room is supplied with data projector with laptop.

E-Poster Presentation
You will find the template on the registration site.

Internet

There is wireless internet access in the building of the hotel.

Currency

The official currency of Slovakia is Euro (EUR).

Smoking

Please, be so kind to your lungs and your colleagues by not smoking in the building and social events of the conference.

Visa Letter Request

If you require a Visa Letter of Invitation from the conference organizers, please, tick the appropriate box during the online registration.

Please, note:

• It is IEEE policy to issue Visa Letter of Invitation only to speakers, authors, committee members and attendees paid in full. In this case wire transfer payment is acceptable only. Payment by credit card is not eligible for sending a visa invitation letter.
• We can provide Visa Letter of Invitation only for the conference. No other kind of documentation will be provided for use of visa applications.
• Request for a hard copy visa letter will be subject to a EUR 20 fee to cover the cost of courier delivery, and will be added to your conference registration fee.
• It is stronly recommended to personally check entry and visa requirements before making travel arrangements, as there might be country-specific conditions. For most accurate information please contact the embassy/consulate of the country where the conference will be held, in your home country.
• Conference organizers will not issue any Letter of Sponsorship of Letter of Guarantee if you are required to do so by the immigration department. It is the participants' sole responsibility to obtain such documents.
• The conference will not refund anyone for cancellations due to visa rejections or participant's inability to enter the country.
• Conference organizers can not change the decision of any country's embassy/consulate or any other government departments, nor will the conference appeal to the embassy/consulate on behalf of the applicant.
• All questions/concerns regarding the status of your visa should be directed to the embassy/consulate of the country where the conference will be held, in your home country.
• In no event will the conference be liable for any loss or damage including without limitations, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the information provided on this page.